With Email becoming a vital tool for various types of business and the E-commerce market, various Email Service Providers (ESPs) have emerged each with its benefits and features each meant to meet the variety of needs of its users. To truly know which is best email service provider for you and your business, here is a breakdown of the various key features and benefits of each provider to help you make an informed decision for your online business needs.

G Workspace

Best Email Service Provider

Email service provider G Workspace, formerly known as G Suite, formerly known as Google Apps, is one of the top companies in the sector. This is essentially a business-oriented version of Gmail that is more polished and professional. Moreover, you can utilize G Workspace to easily connect a business-like email with collaborative tools and establish one using your domain name.

Key Features for G Workspace that its users have access to: 

  • Personalized and safe business emails
  • Easy to use and set up
  • Administrator controls and security features
  • An abundance of integrations and apps
  • 30 gigabytes of cloud storage
  • 100-user video conferences  

Microsoft Outlook

Best Email Service Provider

Another well-known provider of email services is Microsoft Outlook. All things considered, if you’re searching for multiple app connections, this is among the top email services. Outlook allows you to connect to several technologies, including Facebook, Teams, Skype, Trello, and other email providers on this list. It has a simple, easy-to-use UI and offers 15 GB of free storage for each user.

Key Features for Outlook Email Provider: 

  • Calendar and email services
  • Email and Data Encryption
  • Ransomware Detection
  • Access to Office 365 from Microsoft 

Zoho Mail

Best Email Service Provider

A highly user-friendly free webmail service is offered by Zoho Mail. It allows you to personalize the domain name for up to 25 linked email addresses and comes with an integrated task organizer. In general, organizations on a tight budget may find Zoho to be perfect. Additionally, if you don’t require a lot of email addresses or the capacity to send large attachments, this provider is great.

Key Features for Zoho Mail Email Provider: 

  • Create custom domains
  • Support for multiple email protocols
  • Spam filter
  • Virus protection
  • Shared contacts and calendars
  • Third-party apps and services Integration
  • 24/7 Technical support


Best Email Service Provider

Proton is a Swiss-based encrypted webmail service that emphasizes data security and privacy. Additionally, Proton offers its subscribers free open-source email accounts. Proton can be upgraded to include more features and premium support. Because no software needs to be installed, the service is also very simple to use.

Proton is one of the few email service providers that does not need a lot of identifying information about you, your users, or your brand to start sending emails, so it’s worth emphasizing that you can sign up anonymously.

Features for Proton has for its users: 

  • Automatic email security with end-to-end encryption
  • 500 GB of free storage
  • Anonymous signup and no IP address logging
  • Compatible with other email providers
  • Encrypted email with your business domain name


Overall, selecting the right email service provider (ESP) for your business can be difficult, especially with the variety of features and benefits that each EP offers.

From G Workspaces’ reliable and collaborative software, Microsoft Outlook offers encryption features and smooth app connectivity. With its integrated task organizer and user-friendly layout, Zoho Mail is a budget-conscious solution for enterprises. Proton’s encrypted email services put privacy and data security first.

In the end, there are other ESPs out there that can help your businesses improve overall operations and maximize email communication by carefully weighing the salient features and advantages listed for each provider.